How to Organise a Memorable Corporate Event

Table of Contents

• How to Organise a Great Company Party
1. Start by Writing Down
2. Get some Volunteers
3. Decide on a Location
4. Hire Caterers
5. Send the Invitations
6. Prepare the Corporate Gifts
7. Other Things to Consider
• Company Gift Inspiration for Different Events
1. Corporate Easter Gifts
2. Summer Company Gifts
3. Corporate Christmas Gifts
4. Smart Company Gifts for any Company Party
• The Product Configuration Process

Regardless of season or location, a corporate event is a wonderful opportunity for bonding and strengthening relationships with employees and customers alike. Not to mention, it will be remembered for years to come, and it might put you on the radar of new customers.

Yet, actually planning an event seems like an immensely overwhelming task because there are many things to be done in such a short amount of time. But think positively, if you succeed you’re in for a ton of appreciation and recognition, and ultimately it’s gratifying to everyone.

If you’ve never organised an event before, and you’re feeling somewhat stressed, we recommend you take a deep breath because we’re here to help. What’s more, the ball will simply start rolling once you have a great plan and a to-do list.

How to Organise a Great Company Party

Below are some of the most important steps to consider when organising your first company party. Let’s get going!

Start by Writing Down

The best way to start planning is putting pen to paper. Write down the theme of the event, the purpose and what you want to achieve. Is it an Easter company party? Or a team-building event? Just write that down and you’ll see ideas will start flowing. A few things you have to give thought from the very beginning are:

• The theme
• The guest list
• The event date

Get some Volunteers

Most of the time, delegating tasks is an essential part of any job, let alone a big one like planning an entire party. So ask around the office if anyone has the capacity to help with some easy tasks. The benefit of this is that everyone will feel involved, and your workload will be lighter. You won’t feel as overwhelmed as before and things will run smoother. So don’t shy away from appointing some volunteers, if need be.

Decide on a Location

The first essential task of the actual planning stage, is deciding on a location. Is your office a good spot, or would you have to book a venue to fit all the people? You also have to account for a dancing ring or a talking corner where people can quietly chat. Research venue in the proximity and book one as soon as possible.

Hire Caterers

Regardless of who the guest are, or where it’s taking place, food is essential. People will be hungry and if the company does not offer at least some starters, people might leave the party in search of sustenance. Make sure you hire a good catering company which can put together some small but delicious starters or hot dishes. Don’t forget to ask them to bring their own plates and cutlery, in case you don’t have any.

Send the Invitations

You obviously need to let the guests know when and where to come. If this is an event for employees, then send an email invite. If it’s a corporate event for clients, then invite them verbally. Regardless of who it’s meant for, send the invitation in advance so that you have as many attendees as possible.

Prepare the Corporate Gifts

You can’t have a company event without goodies. Depending on the budget or the recipient of the presents, you can prepare a cute giveaway or a more consistent corporate gift that includes a branded water bottle, a branded notebook and/or corporate branded hoodies. Either way, everybody loves free giveaways, so this is an essential step that will make the event memorable.

Other Things to Consider

Although not essential, there are a few other things you might want to consider:

• Prepare an Ice-Breaker - To loosen up and warm up the atmosphere, you can prepare an ice-breaker question or game
• Sponsors - You can ask different companies to sponsor the event and in turn, you can promote those companies
• Speakers - You can invite key speakers that will engage the audience
• Plan Activities - Whether it’s a game or a networking activity, you can prepare something fun for the attendees
• Decorations - If it’s a thematic event, then of course you have to decorate. For instance, you can’t have a Halloween or Christmas party without decor
• Play List - Of course you have to have some sort of music, so make sure the playlist is for all tastes

Company Gift Inspiration for Different Events

We know organising an event is no easy task, which is why this article is meant to give you all the help you can get. While we can’t actually be there to help you, we can give you all the help you need. Below, we have compiled a list of ideas so that you won’t have to spend a moment browsing for inspiration. We have cherry-picked the best gifts for each seasonal event. Keep your eyes peeled and scroll down.

In the following sections, you’re going to see our recommendations for seasonal corporate gifts.

Corporate Easter Gifts

• Chocolate Easter eggs
• Solaris sun hat
• Parker Jotter gift set

Summer Company Gifts

• Churras 5-piece BBQ set
• Water and dirt resistant picnic blanket
• 12-inch barbecue

Corporate Christmas Gifts

• This Malbick 9-piece wine set
• Lindt chocolate Santa Claus
• This red ceramic mug

Smart Company Gifts for any Company Party

• Smart insulated water bottle
• Wireless charging notebook
• Wireless charging alarm clock with digital display

Now that you’ve decided on the goodies, it’s time you started thinking about the branding. In the following section, we’ll walk you through the entire printing and ordering process in our store. The fun part starts just now.

The Product Configuration Process

The product configuration process goes like this

1. Production Time - where possible, choose between express and standard production time (keep in mind this is the production, not delivery time)
2. Colour - you can choose between a wide range of colours for each product (each time you click on a new colour, you’ll be able to see new pictures)
3. Branding - you can now select the printing technique for your product (if you don’t know what each method is, feel free to visit our Printing Technique page)
4. Position - after that’s done, you can select the position of your brand on the merch (if you’re unsure how it will look like, browse through the images to get a better idea)
5. Printing Area - most times, the printing area is predefined, so you won’t actually have to do much here
6. Quantity - you now have to type a number that will be the quantity you desire; how many items do you actually need?
7. Double Check - simply check the delivery date on the right side and if everything looks good, then add to cart
8. Checkout - you need to upload your company’s logo now so that we can brand the items for you
9. Information- fill in the delivery address as well as the payment information, and you’ll soon hear back from us
10. Print Preview - within a few hours after confirming the order, you will receive a free print preview so that you can see exactly what the merchandise will look like
11. Questions - should you have any questions, you can contact our customer service via phone or email
12. The End - isn’t that simple?

Now that we’ve walked you through the entire organisational process, you’re ready to start putting our tips and tricks into practice. Feel free to bookmark this page and come back to it every time you’re stuck. For more information, feel free to contact us at info@allbranded.co.uk.